What information do we collect
We will collect certain types of data from you depending on your interaction with our website. This may include your name, your email address and your IP address. We will collect this data when:
- You visit our website.
- Contact us about our services.
How we collect your personal data
Your personal data may be collected by us in a number of ways, including:
- through our provision of services to you, your employer or the organisation you represent;
- during the course of dealings with you for or on behalf of a client;
- when you contact us, for example, to enquire about our services or to apply for a job;
- when we collect your personal data from our clients, consultants, suppliers and other advisers.
The type of personal data that we may collect
The categories of your personal data that we may collect includes the following:
- Contact details (including names, postal addresses, email addresses and telephone numbers);
- Professional information such as job titles, previous roles, and professional experience and qualifications;
- Details of your visits to our website including, but not limited to, traffic data, location data, and web logs.
How do we use the information we collect
We will only use your information to support the services we provide you and maintain the current relationship we have with you. We use the information we hold about you in the following ways:
To send you periodic external newsletters to keep you in touch with what is happening within the practice, and how this may be of interest.
- Keeping email addresses on file if you have contacted us about our architectural services.
- To provide you with information and services that you request from us or which we feel may interest you as permitted under applicable law;
- To maintain and develop our relationship with you;
- To carry out services we have agreed to provide to you;
- To comply with legal and professional obligations; and
- To disclose your information as set out below.
Who we share your information with and why
In certain circumstances, we will share information:
- Internally within Geddes Architects for purposes relating to the architectural services we provide.
- With electronic secure database for the sending of practice updates, Christmas cards and occasional external newsletters.
- With your consent, third parties directly related to the advancement and progression of architectural services with which you have commissioned us.
We will never:
- Share your information or any information relating to you with external parties.
- Sell your data for marketing purposes outside of the practice.
- Use your data for targeting or display advertising.
- Use your data to send unwanted/spam/offensive content or material.
You have the right to ask us not to process your personal information for marketing purposes. When we collect contact information from you we may add your details to our contacts database and to our mailing lists. You can exercise the right to be omitted from our mailing lists at any time by sending us an email to firstname.lastname@example.org
Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data to the following:
Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
If you wish to exercise any of the rights set out above, please contact email@example.com
No fee usually required and time limit to respond
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
What cookies do we use
The only cookies in use on our site are for Google Analytics. Google Analytics is a web analytics tool that helps website owners understand how visitors engage with their website. Google Analytics customers can view a variety of reports about how visitors interact with their website so that they can improve it.
Google Analytics collects information anonymously. It reports website trends without identifying individual visitors. You can opt out of Google Analytics without affecting how you visit our site. For more information about the analytics cookies we use refer to: https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
Third Party websites
Consent to Cookies
If you continue to use our website we will assume that you are happy to receive all cookies from our website. However, if you would prefer to change your cookie settings, you can do so at any time.
Most browsers automatically accept cookies unless you change your internet browser settings. If you wish to restrict, block or delete the cookies which are set by any of our websites, you can generally do this through your browser settings.
To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
Transfer and use of your personal information
We do not sell on or rent out the information collected via our website, or otherwise provided to us.
We may disclose your information to third parties in the following circumstances:
- We are under a legal, regulatory or professional obligation to do so (for example, in order to comply with anti-money laundering requirements);
- You have consented to us sharing your information in this way;
Geddes Architects, and some of the third parties with whom we share information, may be located outside your country or the country from which the data is provided. Those countries to which your data may be transferred may not have well developed data protection legislation. However, for the processing of your data we will at all times ensure a data protection level equal to the one in the European Economic Area.
Using the internet to collect and process personal information necessarily involves the transmission of information on an international basis. The transmission of information via the internet is not completely secure; any transmission is at your own risk.
It is our policy to virus check documents and files before they are posted on any website. However, we cannot guarantee that documents or files downloaded from our website will be free from viruses and we do not accept any responsibility for any damage or loss caused by any virus. For your own protection, you should use virus-checking software when using our website.
Access to, updating and correcting your information
The privacy laws of some countries give individuals the right to access and amend their personal information. If you would like to request a copy of your information or would like to change the information we hold about you, please contact us.
You may ask us, or we may ask you, to correct information you or we think is inaccurate, and you may also ask us to remove information which is inaccurate.